2017 Realty Round Up Task Force

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2017 Roster

Christina Isaac- Chair
North American Title Company

Leonard Guerrero - Vice Chair
JB Goodwin, REALTORS

Laura Jo Acuna Zavalney
JB Goodwin, REALTORS

Cory Armer
Keller Williams - Lake Travis

Shante Leteasa Austin
JB Goodwin, REALTORS

Summer Boelter
Keller Williams Realty

Lori Bolton
RE/MAX Posh Properties

Kris Calder
StoneHaven Realty

Lani Davis
Keller Williams Realty

Roxanne I Escobedo
Coldwell Banker United REALTORS

Richard Gary
Wes Walters Realty, Inc

Mark Hairston
Supreme Lending

Jackie Horton
REILLY, REALTORS

Linda Murphy
Stepstone Realty LLC

Carol Ann Pease
Pacesetter Properties

Richard Ryon
Stanberry & Associates

Shauna Stephan
Keller Williams Realty-RR

Patti Stevens
CSC Floors

Jennifer Turney
Stanberry & Associates

Nicole Kovacs - Staff Liaison
Austin Board of REALTORS®

2017 Realty Round Up Task Force

Committee Type: Programming Committee
Committees that provide opportunities for member input and outreach for programs that included in the Annual Business Plan, as approved by the Board of Directors.

Chair: Christina Isaac
Vice Chair: Leonard Guerrero

Mission Statement: The Committee will assist in the production of a trade show event that will be of service to the membership, the real estate community, and to provide educational opportunities.

Strategic Objectives:

  1. Produce the Annual Meeting event for the Association that will increase the member’s success and then, ultimately, the satisfaction of the home buying consumer. This event will bring together products, services, REALTOR® Members and dynamic educational platforms.
  2. This collaborative opportunity will both REALTOR® and Affiliate Members an opportunity to support staff efforts in hosting ABoR’s largest annual event.

Scope:

Specific / Targeted meeting dates for committee as follows:

January – determine event theme, outline goals of committee

May – review marketing/communications plan and prepare to launch booth sales & advertising

July – update on booth sales / advertising

August – committee will conduct phone bank efforts as need to drive booth/advertising sales

September – review event logistics and determine committee assignments at event

October – participate in event

November – post event feedback session

  1. This committee should have clear definition of authority and responsibilities. The committee is not able to make decisions that will have financial impact on event, but support staff in these decisions that are made in best interest of budget & event experience.
  2. The committee will be responsible for determination of event theme and primarily be focused on promoting event participation in regards to booth sales, advertising and attendees.
  3. The Chair and Vice Chair will have direct communication to targeted audiences for these promotional efforts.
  4. The day of the event, all committee members are expected to work designated shifts at the event such as registration, greeters, Emcee, etc.

Board Committee Principles:

Board committees, when used, will be assigned so as to minimally interfere with the wholeness of the board’s job and so as never to interfere with delegation from board to CEO.

  1. Board committees are to help the board do its job.  Committees ordinarily will assist the board by preparing policy alternatives and implications for board deliberation. Board committees are not to be created by the board to advise staff.
  1. Board committees may not speak or act for the board except when formally given such authority for specific and time‑limited purposes. Expectations and authority will be carefully stated in order not to conflict with authority delegated to the chief executive.
  1. Board committees cannot exercise authority over staff. Because the chief executive works for the full board, the CEO will not be required to obtain approval of a board committee before an executive action. In keeping with the board’s broader focus, board committees will normally not have direct dealings with current staff operations.
  1. Board committees are to avoid over‑identification with organizational parts rather than the whole. Therefore, a board committee which has helped the board create policy on some topic will not be used to monitor organizational performance on that same subject.
  1. This policy applies only to committees which are formed by board action, whether or not the committees include non‑board members. It does not apply to committees formed under the authority of the chief executive.

Committee Guidelines:

  1. The committee must follow the policies and values of the organization.
  2. The committee members must be a member of the Austin Board of REALTORS®.
  3. Committee Chair will serve as Past Chair the following year for consistency.
  4. Meets as needed and monthly in the quarter of the event.
  5. The committee cannot conduct business without a quorum of committee members present (more than 50%).
  6. Members are required to attend all meetings, to arrive on time and stay for the duration of meetings. If a situation requires their departure, the member will be recorded as absent if not in attendance for at least ¾ of the meeting.
  7. The chair is required to drop a volunteer committee member after 3 absences from regularly scheduled meetings. This provision may be waived by super majority ¾ vote.
  8. All members subject to censure or removal at the direction of the Board of Directors, under the Volunteer Commitment Agreement.
  9. The Committee, with a super majority ¾ vote, may censure or remove members of the Committee. Any discussion or action of censuring should be conducted during a “closed meeting.”
  10. The Committee Chair has the authority to create a subcommittee or task force with approval by the Board of Directors.
  11. The Committee Chair may recommend that the task force or Subcommittee be dissolved once it is determined that the project is complete. This action must be approved by the BOD under the minutes of the Committee.
  12. Subcommittees may continue into subsequent years but the leadership for that subcommittee (i.e. Chair) may shift (Vice Chair would become Chair). However, should Vice Chair not desire the position, such position will be appointed by the Committee Chair.
  13. One of the duties of a Committee member arising from their fiduciary duty to the association is the duty of loyalty.  One aspect of this duty expects Committee members to keep confidential issues confidential.  Committee members will have access to information, that if revealed to outsiders, could be damaging or sensitive to other members or staff, harmful to the best interests of the organization, or even create legal liability.  Information provided to the committee may concern personnel, financial, contractual, membership or legal matters.  It will often be confidential and is intended for use in decision making and governance.  Committee members agree that such information shall be held in the strictest of confidence and shall not be divulged to any outside party, including other members, without authorization of the board President or CEO.  This confidentiality agreement survives the member’s service on the committee.
  14. Electronic Votes:

For electronic considerations, the Board of Directors require a valid process be followed for electronic votes.

  • All communication/votes in reference to an electronic vote shall be cc’d to all
    Committee Members
  • Each Committee Member shall cast their vote by 5:00 pm the day after distribution of the electronic consideration
  • No response shall be counted as an “abstention”
  • The day following the completion of an electronic vote, staff or Committee Chair shall report the roll call vote to all Committee Members
  • All Committee Members shall confirm their vote by end of day when the roll call vote is offered
  • If a Committee Member does not confirm his/her vote, the Committee Members vote shall be considered correct.
  • No Committee or Association Action shall be taken until the entire vote is confirmed.
 

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