The Job Description of a Board Member

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The Role of a Board Member to serve on ABoR Board of Directors:
As you prepare for a possible Board Member election, have you caught yourself wondering, “What are the requirements for the job?” The ABoR Board of Directors is the governing body of ABoR, responsible for the ultimate direction of the managerial affairs of the Association. It’s a big job and one that should not be taken lightly, considering the scope of work. ABoR is the largest professional trade association in Central Texas and among the top 20 sized REALTOR® Associations in the country. It’s no small task to lead this organization.

All of these responsibilities of a Director are outlined in the ABoR Director Position Description and are based on recommended practices and procedures from the National Association of REALTORS®. The job description outlines that the work of the Board of Directors is to serve as trustees for the members (owners) in determining and demanding appropriate organizational performance. The Board is responsible for policymaking, while the ABoR staff is responsible for executing day-to-day management to implement the Board-made policy.

Connect with the Membership
A Director’s job includes serving as the link between the Association and you. Directors are expected to take the time to attend events where members will be present and get to know the committee volunteers. Directors should encourage members to be involved in the Association by serving on committees, attending member forums, and taking classes to further strengthen their professional development.

Additionally, a Director is expected to clarify values and visions in written governance policies, that at the broadest levels, address the Association’s strategic initiatives as identified in ABoR’s strategic plan. Every three years, the Board of Directors spearhead an effort to refine ABoR’s strategic plan. It is the responsibility of Directors to ensure that each vision in the strategic plan is carried out to the best of the Association’s ability.

Manage One Employee: the CEO
It is also the responsibility of the Directors to set expectations and parameters for the CEO. The relationship between the CEO and the Directors is an important one and can set the tone for the organization as a whole. The ABoR Governance Policies state that, “All Board authority delegated to staff is delegated through the CEO, so that all authority and accountability of staff, as far as the board is concerned, is considered to be the authority and accountability of the CEO.”

Governance Duties
Directors are responsible for working within the ABoR governance process, which includes following a Code of Conduct, and monitoring their own performance as Directors.

Governance Duties and Code of Conduct –

The Board expects of itself and its members ethical and businesslike conduct. Board members may not damage the Association or the image of the Association. This commitment includes proper use of authority and appropriate decorum in group and individual behavior when acting as board members.

  1. Board members must represent conflicted loyalty to the interests of the Association’s members.
  2. Board members will have access to information, that if revealed to outsiders, could be damaging or sensitive to other members or staff, or harmful to the best interests of the organization, or even create legal liability.
  3. Board members owe a high fiduciary duty to the organization.
  4. Board members may not attempt to exercise individual authority over the organization except as explicitly set forth in board policies.

Fiduciary Duty
Those in positions of responsibility and authority in the governance structure of the Association have a fiduciary duty to the organization, including duties of care, loyalty, and obedience. In short, this means they are required to act reasonably, prudently, and in the best interests of the organization; to avoid negligence and fraud; and to avoid conflicts of interest. This fiduciary duty is a duty to the Association as a whole. The National Association of REALTORS® has also outlined the legal and fiduciary requirements of persons in leadership positions for REALTOR® Associations. You can learn more about these requirements in this video.

As you’re considering who you want to see lead ABoR into the future, reflect on the nature of the job you’re potentially hiring for and how your desired representatives will best serve the association and its membership.

 

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