Texas Discount Realty
Coldwell Banker United REALTOR®
JB Goodwin, REALTORS®
Keller Williams Realty
Coldwell Banker United REALTOR®
JB Goodwin, REALTORS®
Juice Homes, LLC
Austin Board of REALTORS®
2017 Nominating Committee Charter
Committee Type: Standing Committee
Committees of the Board that address major areas of governance of the association. Standing Committees meet as needed.
Chair: Barb Cooper
Mission Statement: Nominate the most qualified candidates for ABoR Director and Officer positions in accordance with the ABoR Bylaws. These nominations will be provided to the general membership for approval.
Recommend to the Board of Directors qualified candidates for TAR Director and TAR Regional Vice President for Board approval.
- Two (2) members of the nominating committee shall thoroughly vet each candidate by calling references and identifying non-references that might provide additional insight. This additional information must be provided to the Nominating Committee in writing. Conduct additional online research and utilize suggestions provided in the handbook.
- Chair shall validate data provided by the candidate (i.e. designations and affiliations) and determine if the candidate has been disciplined by the Texas Real Estate Commission.
- Interview candidates to identify their knowledge of the industry, their vision, their ethical standards, their commitment, skill sets, and their desire to serve. Also seek information on reactions to controversy and how well they work with others.
- If there are more highly qualified candidates than available seats, committee will work to ensure the make-up of the board reflects that of the current membership.
- Review applications of qualified candidates.
- Committee Chair reviews member data on committee and association participation and reports back to committee.
- Deliberation among committee members to determine the best candidates.
- Introduce nominees to the Board of Directors and to the General Membership.
- Committee should have knowledge of and adhere to the guidelines in the Nominating Committee Extranet site.
- The Committee and leadership candidates shall sign and adhere to the Volunteer Agreement provided.
BOARD COMMITTEE PRINCIPLES:
Board committees, when used, will be assigned so as to minimally interfere with the wholeness of the board’s job and so as never to interfere with delegation from board to CEO.
- Board committees are to help the board do its job, not to help the staff do its jobs. Committees ordinarily will assist the board by preparing policy alternatives and implications for board deliberation. Board committees are not to be created by the board to advise staff.
- Board committees may not speak or act for the board except when formally given such authority for specific and time‑limited purposes. Expectations and authority will be carefully stated in order not to conflict with authority delegated to the chief executive.
- Board committees cannot exercise authority over staff. Because the chief executive works for the full board, the CEO will not be required to obtain approval of a board committee before an executive action. In keeping with the board’s broader focus, board committees will normally not have direct dealings with current staff operations.
- Board committees are to avoid over‑identification with organizational parts rather than the whole. Therefore, a board committee which has helped the board create policy on some topic will not be used to monitor organizational performance on that same subject.
- This policy applies only to committees which are formed by board action, whether or not the committees include non‑board members. It does not apply to committees formed under the authority of the chief executive.
- The Committee must follow the policies and values of the organization.
- The Committee members must be REALTOR® members of the Austin Board of REALTORS®.
- The committee cannot conduct business without a quorum of committee members present (more than 50%).
- All meetings (4-6 annually) will be scheduled at the first committee meeting Members are required to attend all meetings, to arrive on time and stay for the duration of meetings. The chair is required to drop a volunteer committee member after any absence. This provision may be waived by super majority ¾ vote of the committee.
- When a decision has been made, the Committee shall immediately notify the President of the identity of the director and officer candidates chosen for nomination by the Committee (the “slate”), as well as TAR Director recommendations, and the President may at that time inform the Board of Directors. Until the Chair informs the President by phone, voice mail, or e-mail, the slate shall remain confidential. After the Chair has informed the President of the slate, the slate shall no longer be confidential but all other aspects of discussions and actions of the Committee, including the votes of the Committee members, shall remain confidential.
- The Chair shall also coordinate with ABoR staff to mail or electronically submit the Committee’s report with its slate, along with a copy of Article XI, Section 5 of the Bylaws, to each REALTOR® member at least six (6) weeks prior to November 1, 2016.
- The Committee, with a super majority ¾ vote, may censure or remove members of the Committee. Any discussion or action of censuring should be conducted during a “closed meeting.”
- Two committee members, but not more than three, will be appointed for a 2nd year for consistency.
- One of the duties of a Committee member arising from their fiduciary duty to the association is the duty of loyalty. One aspect of this duty expects Committee members to keep confidential issues confidential. Committee members will have access to information, that if revealed to outsiders, could be damaging or sensitive to other members or staff, harmful to the best interests of the organization, or even create legal liability. Information provided to the committee may concern personal, financial, contractual, membership or legal matters. It will often be confidential and is intended for use in decision making and governance. Committee members agree that such information shall be held in the strictest of confidence and shall not be divulged to any outside party, including other members, without authorization of the board President. This confidentiality agreement, as further discussed in the separate Confidentiality of Discussions of 2017 Nominating Committee, survives the member’s service on the committee.
- Electronic Votes:
For electronic considerations, the Board of Directors requires a valid process be followed for electronic votes.
- All communication/votes in reference to an electronic vote shall be cc’d to all
- Each Committee Member shall cast their vote by 5:00 pm the day after distribution of the electronic consideration
- No response shall be counted as an “abstention”
- The day following the completion of an electronic vote, staff or Committee Chair shall report the roll call vote to all Committee Members
- All Committee Members shall confirm their vote by end of day when the roll call vote is offered
- If a Committee Member does not confirm his/her vote, the Committee Members vote shall be considered correct.
- No Committee or Association Action shall be taken until the entire vote is confirmed.
- Selection and composition of the Nominating Committee should meet the following qualifications as outlined in the ABoR Bylaws:
Past President once removed (Chair) and the following members appointed by the President with the approval of the Board of Directors:
One other Past President
Two sitting directors not seeking nomination one of which will be filled by the sitting ABoR Past President who will serve as the chair the following year.
Five non-Director members at large
No more than one (1) person from any one company shall serve on the Nominating Committee. No candidate for election or reelection shall serve on the Nominating Committee.